Combination of consulting and technology gives organizations the ability to know where their information lives for improved compliance, litigation readiness and defensible disposition
BOSTON – February 2, 2015 – Storage and information management firm Iron Mountain Incorporated® (NYSE: IRM) announced today a partnership with EasyDataMaps to deliver a cloud-based information mapping solution combined with Iron Mountain Professional Services for organizations looking to map their information systems, repositories and applications. By doing so, organizations can know which system their information is stored on as well as the relationship of one system to another; that ability to understand the profile of systems across your organization is central in helping today’s businesses assess and act on their compliance, litigation readiness, and retention/disposition needs, making timely decisions about information management, including policy, data migration and systems decommissioning.
Many organizations manage the information about their systems, enterprise applications and repositories in an ad-hoc fashion and lack a visual and dynamic map that provides visibility into their high value and high-risk information, such as personally identifiable information. This is complicated further when it comes to the rapidly growing volumes of unstructured and structured electronically-stored information (ESI) – like email, text messages, social media, and voicemails – as only 14 percent of organizations claim to have a data map that identifies key repositories for ESI (from Iron Mountain’s 2013-2014 Information Governance Benchmark). Inefficient manual methods used by these organizations, coupled with a lack of visibility into ESI, increases their risk of non-compliance, drives up storage costs and prevents them from achieving true information governance.
“At any given time, the sheer amount of information flowing through an organization can be overwhelming, straining an organization’s capacity to find it when needed,” said Sean Pike, Program Director for Governance, Risk, and Compliance (GRC) and eDiscovery in IDC’s Storage Systems Research Group. “An organization’s ability to meet compliance requirements and respond to eDiscovery requests is predicated on first knowing where information is and showing what systems it moves through. Iron Mountain is well known for its trusted expertise in managing and protecting records and information, and adding web-based information mapping capabilities from EasyDataMaps strengthens its offering to address the market need to deliver that ability, helping to extract maximum value from information while minimizing risk and achieving regulatory compliance.”
Iron Mountain solves these information mapping needs with a complete solution that combines strategic data mapping consulting services with cloud-based technology. The company’s Professional Services practice enables organizations to understand what type of information they have, where it is, and its custodians allowing for better management through an enterprise-wide data map. Then, by leveraging the EasyDataMaps solution with project methodology, Iron Mountain’s advisors will provide the guidance and expertise organizations need to articulate their information mapping requirements – from identifying where information is stored, to visually mapping system relationships, to more complex requirements related to compliance, policy and retention management. This solution was recently recognized as the 2014 ARMA Live! “Best New Product” and “Best New Product Demo” at the ARMA Conference in October, 2014.
“Organizations of every size need to know what information assets exist in their business, where it sits and who is responsible for it,” said Seamus Byrne, CEO and founder of EasyDataMaps. “Using technology to solve this means ease in knowing where rules need to be applied and assigning a system owner for governance. Combining efforts with Iron Mountain is a natural fit, as Iron Mountain shares our commitment to helping companies implement and accelerate information governance.”
“Having experts guide you through the process of choosing and implementing the right solution for your business requires that you have that centralized view of where your systems and information reside, making you well-positioned to know how and where to apply policy and technology to meet your business need,” said Blaine Rigler, senior vice president, Global Solutions, Iron Mountain. “Information Maps fits squarely into our strategy to deliver complete information lifecycle automation, offering new thinking and proven practices combined with technology-driven solutions that extend our customers’ existing IT investments, advance their information governance goals, and uncover the value of their information.”
To learn more about the Iron Mountain Information Maps solution, visit www.ironmountain.com/Services/Records-Management-And-Storage/Information-Maps.aspx.
About Iron Mountain
Iron Mountain Incorporated (NYSE: IRM) is a leading provider of storage and information management services. The company’s real estate network of over 67 million square feet across more than 1,000 facilities in 36 countries allows it to serve customers around the world. And its solutions for records management, data management, document management, data center management and secure shredding help organizations to lower storage costs, comply with regulations, recover from disaster, and better use their information. Founded in 1951, Iron Mountain stores and protects billions of information assets, including business documents, backup tapes, electronic files and medical data. Visit www.ironmountain.com for more information.